Time and Attendance explained
Time and attendance systems (TNA) are used to track and monitor when employees start and stop work. A time and attendance system enables an employer to monitor their employees working hours and late arrivals, early departures, time taken on breaks and absenteeism. Time and attendance data is crucial for any organization. It helps view how the organization has deployed employees and also provides the foundation for measuring the impacts of strategic decisions they make about their Workers
Digital attendance monitoring can be done using Telephony, mobile devices or Biometric time and attendance systems that use the fingerprints of employees to verify who is actually clocking in and clocking out of work each day. The system scans the finger of the employee, coordinates are determined and then the system maps the endpoints and intersections of the fingerprint. Time and attendance data is crucial for any organization. It helps view how the organization has deployed employees and also provides the foundation for measuring the impacts of strategic decisions they make about the talent
Think of time and attendance software as the upgraded, digital version of paper timesheets and punch clocks. The data gathered via employees clocking (or swiping) in and out can be used for workforce planning and scheduling, performance management, administration of leave and time off, and of course payroll
Some of the core benefits of time and attendance software include:
Real-time data – Not just a historical record, this software gives managers up to date information vital to managing schedules and rotas.
Employee self-service – With most systems, employees can log in, check their hours worked, paid time off balance, and view schedules.
More accurate – With less chance of human error, and reduced opportunity for ‘buddy punching’, your time and attendance data will more accurately reflect the reality of the hours worked and your payroll will be less prone to mistakes.
Overtime calculation – Anyone in payroll knows that calculating overtime can be a pain, with different rates and terms and conditions for different individuals and types of work done. Let the software do it for you.
Health and safety – Digital tracking of hours includes ensuring that employees are taking mandatory breaks.
Satisfied employees – By reducing error rates and ensuring equal treatment when it comes to tracking hours, such systems contribute to employee satisfaction.